Introduction
RPM’s policy is to build an outstanding reputation with our customers by providing them with the highest quality products in the industry. In order to ensure that this standard is maintained throughout RPM’s entire product line, we rely on all vendors in our supply chain to provide us with the highest quality parts possible.
To ensure that our vendors are maintaining the levels of quality and workmanship that we require, inspections are performed on every major incoming component. RPM also requires that test data and a Certification of Conformance be supplied for all critical or high-dollar purchased parts, as these documents are often submitted to RPM's customer as part of an Acceptance Test Data Package.
When evaluating a new potential vendor, RPM will send a member of our Quality Assurance Department to the vendor’s facility to perform an audit. A ranking is then assigned to the vendor, and a decision made as to whether or not this vendor’s capabilities are in line with RPM’s requirements. Only those vendors with the highest quality workmanship and products are considered acceptable sources of supply by RPM.
The list below represents RPM Inc.’s “inspection codes” that will be applicable to Purchase Orders as deemed applicable. To indicate that a particular activity is to be applied to a
purchase order, the code-number of the activity will be indicated within the Purchase Order body prior to the Buyer’s authorization signature and QA acceptance.
1. Acceptance at RPM: Parts are to be
inspected 100% by the supplier, unless otherwise stated on the purchase order.
Noncompliant products will only be considered when RPM has been notified prior
to delivery. Acceptance is based on verification at RPM.
2. Standard CoCs Required: A CoC is
required and must include product nomenclature, product identification number
(part number of model number), serial number, RPM purchase order number,
supplier shipper number, and quantity delivered. The CoC will be signed by an
officer with authority from the supplying company.
3. Material Data Required: Material
certification is required and shall include RPM purchase order number and
supplier shipper number.
a. Material Chemical Analysis: An analysis report will
include material batch number, heat lot, or other identifying number unique to
the material specified on the purchase order.
b. Material Physical Report: A report specifying the
condition of the material including but not limited to hardness, surface
finish, surface treatment, or metallurgical defeat inspection. The report will
include the material batch number, heat lot, or other identifying number unique
to the material specified on the purchase order.
c. Electrical Test Report: A report verifying the
electrical characteristics of the material, including but not limited to
conductance, resistance, inductance, or capacitance. The report will include a
batch number of lot order number that is unique to the material.
d. Electronic Test Report: A functional test
report verifying the performance of an electronic assembly is required. The
report will include the serial number that is unique to the electronic assembly
and all specifications related to the assembly.
e. Material Shelf-Life: Data sheet (certificate of Analysis or other) so as to determine material shelf-life, storage requirements, cure-time, and application and/or use-data. Data sheet to include as applicable: Lot / Batch number(s), S/N(s), Date of Manufacture, Date of Expiration, Date /time of curing. Material provided to RPM must have a minimum of an 80% shelf-life remaining. Vendors are to provide a data sheet from the manufacturer with
each shipment.
4. Special Certification: The supplier will
certify that a process or procedure was accomplished per all applicable
specifications noted on the purchase order.
5. Inspection Data: A copy of the
supplier’s dimensional inspection report, unique and serialized to match the
product that will accompany the shipment.
a. First Article Inspection Data required: Vendor is to provide (FIA) first article inspection data information to include, as applicable, all dimensional data, performance data, subcontractor and or vendor, manufacturer information, certifications, lot, batch, S/N identification, etc that supports the deliverable item that is being certified to as compliant to the Drawing, SOW, PO and or other applicable design and or manufacturing requirements so ordered. Data to be submitted via SAE form AS9102 or vendor equivalent format and provided concurrent with product delivery.
b. Critical Dimensions: Vendor to provide documented inspection data of the actual dimensional readings of an item where a dimension is 0.001” or less.
c. Key Dimensions: Vendor to provide documented inspection data of the actual dimensional readings of determined KEY Dimensions as indicated per the print, SOW or PO, etc.
6. 100% Vendor Inspected: Unless otherwise
specified, all supplied products will be 100% inspected. The supplier may
request, in writing, a sampling plan based on MIL-STD-105.
7. Electrostatic Discharge (ESD)
Sensitive: Handling of the product shall only be done in accordance
with EIA-STD-625 or
equivalent.
8. Source Inspection Required: Acceptance
inspection and testing shall be conducted by RPM at the supplier’s facility prior
to shipment.
9. Government/Customer Source Inspection: The government
and/or the customer will perform inspection and acceptance at the supplier’s
facility.
10. Government/Customer Access Rights: RPM and its
customers reserve the right to witness any and all inspection and test of the
product noted on the purchase order.
11. Vendor Quality System: Vendor to maintain
a recognized quality assurance system, such as MIL-I-45208A, ISO-9000, etc. as
a minimum. a. Record Retention: Unless notified otherwise, the vendor to retain quality related documentation (Test, Inspection, Certification, etc.) for a period of no less than 5Yrs.
12. ANSI/NCSL Z540-1: Vendor to provide
and maintain a system that complies with ANSI/NCSL Z540-1 Requirements for the calibration of
Measurement and Test Equipment, or
equivalent.
13. MRB Authority: Vendor shall not
assume MRB (Material Review Board) authority. The vendor is limited to scrapping and replacing, but is
otherwise obligated to contact RPM, advise on a deviation, and seek written
authorization prior to proceeding.
14. No Substitutions: The vendor shall
not substitute material or otherwise deviate from the specified purchase
without written authorization.
15. Packaging and Preservation: Unless indicated otherwise, the vendor is obligated to appropriately pack and ship materials with reasonable protections and provisions to assure its undamaged arrival upon receipt, and or storage (short or long-term), using the best commercial practices as a minimum and acceptable by common carrier. Use of Acid-free, Anti-static, Moisture inhibiting, Hazard / FOD - free material(s) appropriate to the item is required.
a. Marking: Vendor to mark deliverable items as required per drawing, SOW, or appropriate (as in the case of material subject to shelf-life restrictions) date of manufacture / date of expiration, and length of storage, as well as lot, batch, SN or other traceable identifiers applicable.
16. Flow-Down Requirements: Vendor is required to conform to special conditions, processes, requirements and or information, stipulated by RPM’s customer(s), and to incorporate and include such information on their Dwgs, SOWs, POs, etc so as to flowed-down and disseminate the data to their sub-contractors and vendors.
17. Prevention of Counterfeit Parts and Material: Vendor shall ensure only new materials are used for products supplied to RPM, Inc. Seller is thus subsequently required to obtain determined parts and materials only from the OEM or authorized OEM vendors / distributors. Vendor to have available full traceability documentation of the components, traceable to the OEM, and produce required records if so requested by RPM, Inc. Should determined items prove unobtainable, the vendor is instructed to consult RPM prior to procuring from an alternative source for written authorization, but only after all other legitimate options have been exhausted.
18. Material Safety: Vendor to supply certification and or data with material handling, storage, containment and disposal. a. M.S.D.S.: Material Safety Data Sheet is required if it exists. Vendors are to supply a manufacturer’s MSDS sheet with each shipment.
b. Free from Mercury Contamination: Vendor to certify the items or materials provided to RPM, Inc. have not been mercury contaminated (come into contact with mercury or mercury compounds.)
19. Corrective Action: Vendor shall respond to requests to SCARs (Supplier Corrective Actions Requests) within 30days after receiving such a request. Response to include as applicable actions of Containment, Root-Cause, Corrective Actions, Verification(s), and Preventive Action(s) instituted to prevent re-occurrence.
20. FOD Prevention: F.O.D. (Foreign Object Damage) prevention is required to ensure deliverables are free of contaminates potentially damaging to the product itself or to sub-assemblies the equipment is incorporate in. Vendor shall have a system in place that addresses all aspects affecting the deliverable from design to delivery and includes all processes during the manufacturing of the product.
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